Since the EDVA currently only accepts electronic payment of fees for Motions for Pro Hac Vice and Notices of Appeal, all other filing fees should be paid in the traditional way: by cash, check, money order, Mastercard, or Visa, over the counter or by U.S. mail.

 

You need the following basic technology to work in the ECF system:

• word processing software,
• connection to the Internet and an Internet browser,
• an e-mail account,
• software that allows you convert to Portable Document Format (PDF), and
• a scanner, possibly, for non-text or non-electronic documents.

For more details, see the "Getting Started" section of the E-Filing Policies and Procedures manual.

 

CM/ECF has many security features and has passed an evaluation by the National Security Agency.  However, filing users are responsible for maintaining the security of their login and password.

Yes - or you can be an attorney with the EDVA U.S. Attorney's Office.

Yes.  PACER accounts work for all federal courts and allow users to query and run reports in ECF.

Passwords must be at least eight characters long and include both uppercase and lowercase alphabetic characters and at least one digit or special character (for example, 0-9, @, #, $, %, *,+).

The Last Name/First Name blocks are data entry fields to search for written opinions by party name. Business names should be typed in full in the Last Name field.

Take the following steps to find out who will or will not receive a NEF in a particular case:

• Click on Utilities on the main blue menu bar once you have logged into CM/ECF.
• Click on Mailings.
• Click on Mailing Info for a Case.
• Enter the case number in the white box.
• Click on the Submit button.

This procedure is not affected by ECF.  Attorneys can make an attorney/party association when docketing either motions or civil answers to complaints.  In the paper world, clerk's office staff have been making this attorney/party association when an attorney files initiating documents, motions, answers to civil complaints, and consent orders.  The Clerk's Office will continue to make the attorney/party association for initiating documents and consent orders.  If attorneys wish to make an appearance in a case when they are not filing another document, they can file a Notice of Appearance.  Attorneys who are co-counsel may file a Notice of Appearance.

File a Notice of Appearance.

Note:  Simply adding the name of another attorney in the same firm at the bottom of the document or as part of the filing user's signature block does NOT add that attorney to the case.  In fact, no attorney's name, other than the filing user, should appear in the document's signature block.  If more than one attorney signs the document, the Multiple Signatories policy should be used, which requires a full nine-element signature block for each signature.

If you find it necessary to send a cover letter with your electronic filing, you can file the cover letter as an attachment to your main document.  If you should attach a cover letter to your main document, please remember that attachments become part of the official record of the case.  For instructions on how to add attachments to your main document, please see the Attachments to Documents section of the E-Filing Policies and Procedures manual.

Yes or no, depending on how you create the documents.

 

Yes, if  you create the motion and memorandum in support as two separate documents.  In other words, if both your motion and memorandum in support have their own signature blocks and their own heading (court name, division, case style, case number, and document title), then you have two separate documents that must be filed separately.  Please file the motion as one entry and the memorandum in support as a separate entry in which you link the memorandum to the motion it is supporting.  Always file the motion before filing the memorandum in support.

 

No, if you create them as one document, with a single heading and only one signature block.  If you file the motion and memorandum in support as one document, be sure to text into the white rectangular box the fact the the document includes a memorandum in support as well as the motion.

The joint motion should be filed electronically, following the procedure for multiple signatories, with the proposed order as an attachment.  See the E-Fiing Policies and Procedures manual, Multiple Signatories.  When selecting the filer of the document, be sure to select all parties on the joint document (e.g., both plaintiffs and defendants, as appropriate).  When you are prompted to associate yourself to opposing counsel's client, be sure not to check the box for the association.

The corrected documents are due upon receipt of the e-mail notification of the error.

If attorneys realize that they have attached the wrong document after they have committed the transaction, they should immediately file the correct document and notify the Clerk's Office.  The Clerk's Office will take corrective action.

If an attorney is electronically filing a document that has an attachment or exhibit that is exempt from e-filing, the attorney should replace the exempt document with a placeholder stating that the document was submitted to the Clerk's Office on paper.  The attorney should clearly indicate on the paper document which exhibit the document is and for which case, so that the Clerk's Office will know into which case and with which electronically filed document the document goes with when we receive it.  The attorney must file both the electronic document and paper attachment timely.

Doing business as, also know as, etc. are alias names and should be added as an alias to the party when the party is added to the case.

 

Yes.  The primary addressee (the attorney who is the filing user) gets one free look.  The filing user can add more than one secondary e-mail addressee, and all secondary addressees will receive NEFs and one free look.  All recipients (the primary and all secondary addressees) must take this free look by clicking on the document number link within the e-mailed NEF and must do so within 15 days of receiving the e-mailed NEF.  Once the person has taken the free look and used that opportunity to print and/or electronically save the document, or once the 15 days has expired -- whichever comes first -- the person will have to go through PACER and pay the $.10/page cost to look at, save, and/or print the document.

Yes.

If you file a Notice to Discontinue NEFs, the Clerk's Office will turn off notices for you for that particular case.  Note:  If the primary e-mail addressee is not receiving NEFs, the secondary e-mail addressee won't receive NEFs either.

It's possible that your e-mail spam filter is blocking the NEFs from arriving in your e-mail box.   Please check your system, and make sure that e-mails from the CM/ECF address (cmecf@vaed.uscourts.gov) can get through.

Whatever e-mail address you used when registering for an EDVA ECF login and password is the e-mail address the system uses and will therefore also show up on the front of the docket sheet and in every NEF that is generated.  Therefore, if you wish not to have your e-mail address made public, you will have to create a generic office e-mail address.

Once you have a generic e-mail address created and/or whenever you have a new e-mail address, update your e-mail address in CM/ECF by taking the following steps:

• Click on Utilities on the main blue menu bar once you have logged into CM/ECF.
• Click on Email information button.
• Highlight your old e-mail address and then type your new e-mail address in the Primary E-Mail Address box.
• Click the Submit button.
• Click the second Submit button.