Evidence Presentation Systems


The Eastern District of Virginia has courtroom evidence presentation systems available at each courthouse. The systems enable attorneys with their laptop computer to present evidence simultaneously to everyone in the courtroom through a system of interconnected LCD displays.


The court’s evidence presentation system allows attorneys to:

 

1. Connect their laptop computer and simultaneously share scanned documents, present animations, display graphics, and play audio and video files that are stored on the attorney laptop computer.

 

2. Use a digital document camera to zoom in and out on portions of a paper document, a photo, or a small piece of physical evidence.

 

The court’s evidence presentation systems consist of the following:

 

1. Computer audio and video connection cables (3.5 stereo, VGA, Full Size HDMI)

 

3.5 stereo cable VGA cable Full size HDMI cable
     

 

 

2. Digital document camera:

 

3. LCD touchscreen control panel for video input source switching.

 

4. LCD displays for the judge, witness, counsel tables and jury.


Things you need to do to use the court’s evidence presentation system:


1. Attain written approval to use the court’s evidence presentation system and permission to bring a laptop computer into the courthouse from the presiding judge two weeks prior to using the system. Requesting attorneys who require laptop computers for their courtroom presentations and orientation must receive prior approval from the judge and complete the following required Personal Electronics Device Policy form: 

 

PERSONAL ELECTRONICS DEVICE POLICY  

 

2. Orientation prior to any use of the equipment is encouraged. Once you have received approval to use the evidence presentation system, please email the Court Technology Administrator at courtroom_tech@vaed.uscourts.gov to schedule an orientation. Attorneys must attain written authorization from chambers to bring a laptop computer to the scheduled orientation. Orientations are for learning how to use the court’s evidence presentation system and testing the attorneys’ laptop computer connections. Practicing presentations and preparing witnesses is not authorized.

 

3. Bring any necessary connector adapters for your laptop computer or iPad if not equipped with VGA or full size HDMI connections.

 

4. The court’s evidence presentation system native video resolution is 1024 x 768. The resolution of your laptop computer should be set at 1024 x 768 prior to connecting to the court’s evidence presentation systems. Third party presentation software like Sanction, Trial Director, and Power Point are compatible with the evidence presentation systems.

 

5. The court does not provide any equipment to present scanned documents, animations, graphics, audio and video files from VHS, CD, DVD, Blu-ray, or external drives like a USB thumb drive. All files must be presented from your laptop computer.

 

6. Attorneys are responsible for operating the evidence presentation system. Court employees are not authorized to operate and/or troubleshoot laptop computers belonging to any parties. Attorneys, their staff, and their litigation support contractors are not authorized to remove, relocate and reconfigure any of the court’s evidence presentation system equipment.

 

7. Wi-Fi, webcams, and any recording capabilities on your laptop computer must be disabled when in the courthouse. Internet service is not provided by the court in the courtrooms. Portable projectors and projector screens are not authorized in the courtrooms.