Evidence Presentation Systems


The Eastern District of Virginia has courtroom evidence presentation systems available at each courthouse. The systems enable attorneys with their laptop computers to present evidence simultaneously to everyone in the courtroom through a system of interconnected video LCD displays.


The court’s evidence presentation system allows attorneys to:

 

1. Connect the attorney laptop computer and simultaneously share scanned documents, present animations, display graphics, and play audio and video files that are stored on the attorney laptop computer.


2. Use a digital document camera to zoom in and out on portions of a paper document, a photo, or a small piece of physical evidence.

 

The court’s evidence presentation systems consist of the following:


1. Computer audio and video connection cables (3.5 stereo, VGA, Full Size HDMI)

 

3.5 stereo cable VGA cable Full size HDMI cable
     

 

 

2. Digital document camera:

 

3. LCD touchscreen control panel for video input source switching.

 

4. LCD displays for the judge, witness, counsel tables and jury.


What you need to do to use the court’s evidence presentation system:

 

1. Attain written approval to use the court’s evidence presentation system and permission to bring a laptop computer into the courthouse from the presiding judge two weeks prior to using the system. Requesting attorneys should submit a written request to the chambers of the trial judge to attain the required permission to use their laptop computer and the court’s evidence presentation system.

 

2. Orientation prior to any use of the equipment is encouraged. Once you have received approval to use the evidence presentation system, please email the Court Technology Administrator at courtroom_tech@vaed.uscourts.gov to schedule an orientation. Attorneys must attain written authorization from chambers to bring a laptop computer to the scheduled orientation. Orientations are for learning how to use the court’s evidence presentation system and testing the attorneys’ laptop computer connections. Practicing presentations and preparing witnesses is not authorized.

 

3. Bring necessary connection adapters for your laptop computer or iPad if not equipped with VGA or full size HDMI connections.

 

4. The court’s evidence presentation system native video resolution is 1024 x 768. The resolution of the attorneys’ laptop computers must be set at 1024 x 768 prior to connecting to the court’s evidence presentation systems. Third party presentation software like Sanction, Trial Director, and Power Point are compatible with the evidence presentation systems.

 

5. The court does not provide any equipment to present scanned documents, animations, graphics, audio and video files from VHS, CD, DVD, Blu-ray, or external drives like a USB thumb drive. All files must be presented from the attorneys’ laptop computer.

 

6. Attorneys are responsible for operating the evidence presentation system and court employees are not authorized to operate attorneys’ laptop computers. Attorneys, their staff, and their litigation support contractors are not authorized to remove, relocate and reconfigure any of the court’s evidence presentation system equipment.

 

7. Wi-Fi, webcams, and any recording capabilities on the attorneys’ laptop computers must be disabled when in the courthouse. Internet service is not provided by the court in the courtrooms. Portable projectors and projector screens are not authorized in the courtrooms.

 

8. Important Security Information

 

Visitors enter the courthouse through the building's main entrance on Courthouse Square. You will be required to walk though a magnetometer and your bags will be screened by an x-ray machine. You will be required to show a photo ID issued by a government agency, such as a driver's license.

 

Members of the public are prohibited from bringing cell phones, pagers, PDAs, laptop computers, cameras, tape recorders, and all other personal electronic devices into the courthouse. On September 15, 2005, the U.S. Marshals Service ended its practice of storing cell phones and other electronic devices that visitors bring to the U.S. District Courthouse in Alexandria. You will be unable to enter the building if you bring these devices.

 

Attorneys who require laptops for their courtroom presentations must receive prior approval from the judge.

 

PERSONAL ELECTRONICS DEVICE POLICY - EFFECTIVE 4/4/2016